Grants and Finance Officer
Deadline of this Job:
04 October 2021
Date Posted: Wednesday, September 22, 2021 , Base Salary: Not Disclosed
Grants and Finance Officer, West and Central Africa
Partnerships for Forests (P4F)
About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.
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Partnerships for Forests (P4F)
The main objective of the programme is to support a set of public-private partnerships (PPPs) and initiatives which demonstrate how the private sector can contribute to a reduction in rates of deforestation, as well as a range of related enabling activities to address the policy environment. Expected results include prevention of deforestation, reforestation of degraded land and leverage of private finance. The programme will also aim to support a transformation to sustainability in markets for commodities that are associated with deforestation, including timber, palm oil, soya, beef, paper and board.
The Regional Grants and Finance Officer will be responsible for:
• Implementing grant management processes;
• Providing technical and financial oversight of the grants;
• Coordinating the technical assistance for grantees;
• Setting up and ensuring compliance with financial procedures and controls, and;
• Providing information to the Regional Manager for decisions on allocation of resources.
• Work with the operations team to review and verify monthly invoices;
• Monitor expenditure against programme budget in direct collaboration with the operations
• Prepare monthly financial reports for operations team where requested;
• Track monthly expenditure against forecasts and work plan budget, making adjustments as necessary;
• Prepare forecast information on a rolling basis for the coming financial year working with the Regional
• Manager to provide this data to the operations team;
• Work closely with the Regional Manager on resource management, conducting necessary analyses to provide information for resources decisions;
• Manage and respond to audits;
• Explain the finance, procurement and other sections to the team and contribute to regular
updates of the operations manual in close collaboration with the Operations Associate;
• Other tasks as determined by Regional Manager.
• Work with Project Funding Manager to design and implement grants strategy;
• Support the Central Project Funding team to implement the Project Funding Manual, in consultation with other relevant project staff, that will draw from existing best practice in grant management and will detail P4F processes, procedures and systems for the utilization of grant funds, development of proposals, appraisal and approval of proposals, contracting of successful applicants, disbursement and accounting of funds, as well as M&E and financial accountability;
• Manage and monitor fund disbursements, working closely with project grantees to support timely payment linked to payment by results mechanisms, and day-to-day grants contract and delivery operations;
• Monitor ongoing projects, including site visits to and meetings with grantees;
• Periodically review and update the grants manual to ensure that it is working optimally;
• Capacity building and technical assistance support to grant recipients in financial and grant management;
• Support the M&E Officer to monitor progress of the grants and build capacity of grantees on monitoring and reporting procedures;
• Oversee audits of grantees and be the main point of contact for the external auditor and audit finding action points, with support from the Finance and Operations Associate;
• Monitor the progress of the grants portfolio;
Project Officer Responsibilities
As Project Officer on selected projects (as assigned by the Regional Manager), the
• Act as the relationship manager for projects and partnerships that are under consideration for funding or are already receiving support from Partnerships for Forests.
• Work with project leads at partner/grantee organizations, as well as internal and external experts, to strengthen concept notes, project proposals and other documentation for review by management teams and FCDO.
• Oversee the implementation of projects by grantees and subcontractors, in close collaboration with the Project Funding, Monitoring, Evaluation and Learning and Communications teams.
The Regional Grants and Finance Officer will report directly to the Regional Manager, West and Central Africa and will liaise with key project staff in the UK and within the West and Central Africa team.
• Degree or equivalent qualification in project management, finance/accounting or other relevant
• Extensive experience in grants management. Experience of grant management in
development contexts would be an asset.
• Knowledge of grant processes including accounting and financial reporting.
• Experience in facilitating grants across a range of stakeholders and in supporting grantees to ensure compliance with grant processes (experience of working with FCDO funds would be desirable).
• Proven ability to train and mentor.
• Experience in environmental programmes and / or markets and supply chains for agricultural
commodities would be an asset.
• Ability to foster successful partnership approaches and relationships among a variety of organizations/institutions.
• Experience managing and supervising multi-stakeholder, and international, teams.
• Ability to operate in complex situations and willingness to travel to target areas
• Strong personal qualities, including integrity, commitment to excellence, equality, openness,
inclusiveness, collegiality and solving problems even in very difficult situations
• Excellent English verbal and written communication skills. French highly desirable.
Job Experience: No Requirements
Work Hours: 8
Level of Education: Bachelor Degree
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